League-recognized teams are permitted to fundraise for direct program cost and/or are permitted to raise funds for indirect team cost (ex., trophies, end of season team party, training, uniform cost, competition events, etc...). The appropriateness of fundraisers is determined by the direct benefit to the team.
Procedures:
All fundraising activity requests must be submitted to a particular sport’s Athletic Director by the Team’s Head Coach to request approval from the Larkspur-Salem Recreation Board of Directors. Until official board approval of fundraising event is received, no fundraising is allowed to take place
Before the fundraiser is held:
- This Form must be submitted at least seven days in advance of the fundraising event
- Permission will be granted or denied via email, and this permission must be shown upon request.
- Once the Board of Directors has granted approval, your team is authorized to hold a fundraising event. Print a copy of the approval to keep on hand during the event. Fundraising event coordinators may also use the Fundraising Permission Approval when your team contacts area business and individuals for donations.
- When fundraising on private, city, state or local property, it is the organizers’ responsibility to ensure that permission is established to use said property. The team is responsible for any cost that may be incurred due to using said property.
During the fundraiser:
- The head coach and event organizers are responsible for the set up and clean up of the event.
- MONEY COLLECTION – All monies collected should be kept secure at all times. Be sure all checks are written to “[LSR] or [Larkspur Salem Recreation]” and have the team name in the memo field.
- The head coach and event organizers are to ensure that the safety of everyone involved is exercised at all times. NO DOOR-TO-DOOR SALES OR COLLECTIONS!
After the fundraiser is held:
- All funds must be turned in, along with any receipts, to the LSR Treasurer by the Team’s Head Coach no later then seven day after the event took place.
- Funds shall be used exclusively for the support of the team's activities. LSR Board Members reserve the right to request an original receipt for all checks cut.
- Coaches and/or organizers must always get a receipt to submit with any request for payment or reimbursement.
- LSR Treasurer will disperse funds upon request from the Team's Head Coach within 3 business days of the request.
- Coaches are responsible for submitting to their team a spreadsheet keeping them informed of funds spent.
All team parents must coordinate any and all fundraising activities with their team’s head coach. If a team is found in violation of this policy, the LSR Board reserves the right to immediately remove the head coach of said team. Failure to submit requested documentation may result in the team losing future fundraising privileges. A separate fundraising form must be submitted for each fundraising activity.
LSR Fundraiser Permission Form.pdf